The Culture Programme has been established to enhance the cultural area shared by Europeans, which is based on a common cultural heritage, through the development of cooperation activities among cultural operators from countries taking part in the Programme,with a view to encouraging the emergence of European citizenship.
Strand 1.3.6: Support for European cultural festivals:
The aim of this strand is to support festivals having a European dimension and contributing to the general objectives of the Programme (ie mobility of professionals, circulation of works and intercultural dialogue). The purpose of this strand is to support European cultural festivals with a view to:
1. encouraging exchanges of experience through the mobility of European professionals in the cultural field
2. promoting the circulation of cultural works by giving access to non-national European cultural works to the largest possible audience
3. promoting intercultural dialogue
Eligible applicants
Applicants must be public or private organisations with legal personality whose main activity is in the cultural field (areas of cultural or creative activity) and whose head office is in one of the countries taking part in the Programme. Their main activity must consist of festival organisation.
Eligible projects
Only festivals having held at least five editions on the date on which the application is submitted are eligible. The programming of the previous year and the provisional programming of the year for which the support is asked must include works from at least seven countries taking part in the Programme. This coverage will be checked on the basis of the official catalogue of the previous year, which has to be provided together with the application form and the provisional programming of the year for which the support is asked.
To be eligible, projects must also:
- have a duration of no more than 12 months and support one edition of the festival;
- be the subject of an application requesting a grant of no more than EUR 100 000;
- be the subject of an application containing a balanced budget, i.e. one in which expenditure equals receipts, and adhere to the ceiling for co-financing by the European Union, set at 60% of the total eligible costs.
Eligible Costs
The eligible costs are divided into six chapters :
1. Costs related to the presentation of European non national works (scenery, costumes, translation, subtitling, etc.)
2. Travel and accommodation costs for professionals and amateurs accompanying a European non national work (artistic, technical and management teams)
3. Fees for artists performing in European non national works
4. Costs relating to the organisation of workshops between European professionals (Max. 15% of the total eligible costs)
5. Costs relating to the development, translation, printing and dissemination of the official catalogue and brochure
6. Communication costs (website, media plan, etc.) (Max. 15% of the total eligible costs)
Income
The income part of the budget is composed of four parts:
1. The EC grant: it may not exceed 100,000 € and 60% of the total eligible budget.
2. Income generated by the festival (e.g. ticket sales, sale of publications, registration fees, etc.): As these are an uncertain form of income, which can only be estimated at the time of preparing the application, they must not in any way be considered as own or raised funds. However; it is obligatory to foresee them at the application stage and to include them on the income side as they will help in balancing the budget
3. Self-financing in own and raised funds: the amount of the financial contribution of the beneficiary organisation under ‘self-financing’ must be own funds or raised and secured funds specifically for the festival. Proof of the co-funding amounts that are already secured at the date of submission of the application must be sent with the application package
4. Resources to cover non-eligible costs.
Duration of the project
For Festival projects, the project start date must be between the 1st of May 2012 and the 30th of April 2013. The project can last maximum 12 months. There is no minimum duration for this action. Please note that if your project starts on the 1st of May 2012 and lasts for 12 months, the end date is the 30th of April 2013 and not the 1st of May 2013
HOW TO PREPARE THE APPLICATION DOCUMENTS FOR SUBMISSION
Grant applications for the Culture Programme may only be submitted through the eForm. The online submission is considered to be the master copy. However, 1 paper copy must be sent by post together with additional annexes that are not attached to the eForm.
I. Electronic application form (“eForm”) (deadline: 16 November 2011, 12:00 midday Brussels time)
Applicants have to fill in the electronic application form and attach the following documents:
1. Detailed description of the project;
2. Declaration on honour signed by the legal representative of the applicant;
3. Estimated budget form (in .xls format).
The application form can be downloaded from the Agency's website at the following address: http://eacea.ec.europa.eu/culture/funding/2011/index_en.php
II. Application package (hard copies and CD-Rom) (deadline: 16 November 2011, the postmark serves as proof)
As from this year, the application package to be sent to the Executive Agency must include both paper copies of a number of documents as well as a CD-Rom containing CV's, activity reports and catalogue of the last festival edition.
A) Documents to be provided on paper:
- An official cover letter signed by the legal representative of the applying organisation.
- One printed copy of the submitted eForm and its 3 attachments:
i. detailed description of the project;
ii. declaration on honour signed by the legal representative of the coordinator;
iii. estimated budget form signed by the legal representative of the applying organisation (3 parts: detailed budget by European non national works, total estimated budget and summary).
- Legal Entity Form (available on our website), signed by the legal representative of the applying organisation and accompanied by the relevant official supporting documents.
- Financial Identification Form, signed by the legal representative of the applying organisation (available on our website).
- Declaration of Honour signed by the legal representative of the applying organisation (available on our website).
- Financial Capacity Form (available on our website)
- Balance sheets, Profit/Loss accounts - These documents should cover the last financial year for which the accounts have been closed (and cannot be older than 18 months).
B) Documents to be provided on CD-Rom
- Curriculum Vitae of the persons responsible for the general coordination/ implementation of the action. Template document available at the following address: https://europass.cedefop.europa.eu/europass/home/vernav/Europass+Documents/Europass+CV.csp?loc=en_GB
- Activity report covering the activities of the past two years
- Catalogues covering the programming of the last festival edition
Address to which the proposal must be sent/delivered:
Education, Audiovisual & Culture Executive Agency
Address to which the proposal must be sent/delivered:
Culture Programme (2007–2013)
Strand 1.3.6. – Support to European Cultural Festivals
Avenue du Bourget 1
Bour 04/02
BE – 1140 Brussels
Belgium
Further information: http://eacea.ec.europa.eu/culture/funding/2011/call_strand_136_2011_en.php
